FOR TOBACCO AND VAPE SHOPS
Inventory software for tobacco and vape shops
Tobacco and vape shops carry many small, high value items in dozens of flavours and strengths. Capsultory tracks each one by UPC, takes sales off the count as they ring through, and shows you exactly which products go missing.
What you get
Every flavour and strength
Track each variant as its own product with its own UPC, so you know which flavours sell and which sit.
Shortages on small items
Cycle count the counter and display case often. Unexplained shortages show up by product on the shrinkage dashboard.
Supplier reorders
Suggested orders are grouped by store and supplier, then emailed as PDF purchase orders once approved.
Tags for product groups
Tag products by brand family, device type or promotion, and filter the product list by tag.
Phone scanning
Staff count and look up items with the phone camera. No handheld scanners to buy.
Your data stays with you
Inventory lives on your own PC or network, not in a vendor cloud.
How it works
Import your SKUs
Bring in your product list with UPC, brand, flavour and cost.
Connect the POS
Square connects with a token. Other POS systems connect through the till agent.
Count the display case
Scan the case and back stock to set a starting count.
Watch the shrink report
See which products and reasons account for loss each week.
A practical guide
Treat each variant as its own item
A product that comes in six flavours is six items for stock purposes. Tracking them separately is the only way to reorder the ones that sell and stop buying the ones that do not.
Count the counter often
Small items near the till go missing first. A two minute scan of the display case each week finds problems while they are small.
Keep supplier orders tidy
One suggested order per supplier per store keeps receiving simple. Deliveries post straight into stock when they arrive.
Pricing
Common questions
Does Capsultory handle age verification or regulatory reporting?
No. Capsultory tracks stock levels, orders and loss. Age checks and any regulatory reporting stay with your POS and your own process.
Can I track products by flavour?
Yes. Each flavour or strength is its own product with its own UPC, and you can tag them to group a product family.
Will it work with my POS?
Square connects directly. Most other POS systems connect through the till agent, which reads sales exports or the POS database.
How much does it cost?
Capsultory Retail is $99 USD per store per month, flat, with unlimited users, PCs and tills. Chains can start on the pilot plan instead: $499 every 3 months for up to 3 stores, setup included. Every plan starts with a 14 day free trial.
Related
TRY IT ON YOUR OWN DATA
Fourteen days, no card.
Download the Windows app, import your list and see if it fits. Your inventory stays on your own computer the whole time.
Download the free trial →