The question usually comes up as "is $99 a month worth it for asset tracking?" That is the wrong way round. The real question is how much you are already losing every month without it. Below are the five places that money hides, then a calculator so you can put your own number on it.
1. Devices that walk out the door
Someone leaves, and their laptop does not come back. Maybe it was a contractor, maybe the offboarding ticket missed the second monitor, maybe nobody knew they had a spare laptop at home. Nobody notices until a new hire needs one, and then you buy a replacement.
Try it: how many devices did not come back last year? Multiply by what a replacement costs.
2. Buying what you already have
Three docks sit in a cupboard at one site while another site orders new ones, because nobody can see stock across locations. It feels small each time. Over a year of monitors, docks, headsets and keyboards it adds up quickly.
3. Warranties that lapse without anyone noticing
A laptop fails a month after its warranty ended, or worse, while still covered but nobody knew. Without warranty dates on every device you pay for repairs that would have been free, and you keep out of warranty gear in production longer than you meant to.
4. Paying for seats nobody uses
Licences and subscriptions stay assigned to people who left, and they renew automatically. Microsoft 365, Adobe, design tools, cloud services: each unused seat is a small monthly charge that nobody owns, so nobody cancels it.
5. Hours spent finding things
Audits, insurance claims and year end counts all start with someone chasing a spreadsheet, walking desks and emailing managers. That time is real money at your team's hourly cost, every quarter.
Work out your own number
The numbers below are examples. Change them to match your team.
Lapsed warranties are left out because they vary so much, so the real figure is usually higher.
What changes when every device is tracked
- Every laptop, dock and monitor has an owner, a location and a history, so offboarding is a list, not a guess.
- Stock is visible across every site, with low stock alerts per model, so you move spares before you buy new ones.
- Warranty dates sit on every device, with alerts before high value gear goes out of cover.
- Subscriptions show their yearly total and the cost of unused seats, with renewal dates flagged ahead of time.
- Audits come from a phone scan and a monthly PDF report, not a week of spreadsheets.
That is what Capsultory does. Single Site is $99 USD a month, priced per location rather than per seat, and your data stays on your own computer or network. If the calculator above came out higher than $99 a month, the software pays for itself.