FOR SCHOOLS
School IT asset tracking for devices that go home every night
Schools lend hundreds of Chromebooks, laptops and chargers, then need them back in one piece at the end of term. Capsultory tracks every device, who has it and when it is due, and plans the next refresh before batteries give out.
What you get
Loans with due dates
Check devices out to students and staff with a due date and an overdue alert.
Borrower cards
Print borrower cards with barcodes and run a scan to check out, scan to check in desk.
Asset labels
Print barcode or QR asset labels on Avery sheets for every device and charger.
Refresh planning
See which devices reach end of life each year and what replacing them will cost.
Audit report
Export a PDF report of every device, loan and change for the end of term audit.
Phone scanning
Staff scan devices with a phone camera during collection days. No handheld scanners needed.
How it works
Import devices
Bring in your device list from Google Admin export, Intune or a spreadsheet.
Label everything
Print asset labels and borrower cards.
Lend and collect
Scan the card, then the device, to check out or check in.
Plan the refresh
Use the refresh plan to budget next year's replacements.
A practical guide
Run collection day with scanners in hand
Set up the check in desk, scan each returned device and its charger, and the overdue list shrinks in real time.
Track chargers too
Chargers go missing more than devices. Label and lend them as their own assets so you know who has one.
Budget a year ahead
The refresh plan groups devices by end of life year using purchase dates, so next year's budget request is a report, not a guess.
Pricing
Common questions
Can students check devices out themselves?
Staff run the check out desk: scan the borrower card, then the device. It takes a few seconds per student.
Does student data leave the school?
No. Inventory stays on the school's own computer or network share.
Can we print labels and cards?
Yes. Asset labels and borrower cards print on standard Avery sheets.
How much does it cost?
IT Assets is priced per location, never per seat: Single Site is $99 USD a month for up to 200 assets, and Multi Site is $249 a month for up to 5 locations with unlimited assets. Every plan starts with a 14 day free trial.
Related
TRY IT ON YOUR OWN DATA
Fourteen days, no card.
Download the Windows app, import your list and see if it fits. Your inventory stays on your own computer the whole time.
Download the free trial →