CAPSULTORY VS BOXHERO
Capsultory: A BoxHero Alternative Without Item and Seat Limits
BoxHero is a simple, mobile friendly inventory app with a free plan, popular with small shops and online sellers. Its paid plan caps members, items and locations. Capsultory prices per store or location with unlimited users and adds live POS sales sync, supplier purchase orders and shrinkage tracking.
| Feature | Capsultory | BoxHero |
|---|---|---|
| Data stays on your own computer | ✓No vendor cloud | ✗ |
| Unlimited users | ✓Every plan | ✗3 members on Business |
| Unlimited items | ◑Retail: yes. IT Single Site: 200 | ✗1,000 on Business |
| Live POS sales sync | ✓Square or any POS | ✗ |
| Purchase orders emailed to suppliers | ✓ | ◑Basic |
| Pick lists and jobs | ✓ | ✗ |
| Shrinkage dashboard at cost | ✓ | ✗ |
| Barcode scanning with a phone | ✓Phone browser | ✓Mobile app |
| Native phone app | ◑Phone browser on your network | ✓iOS and Android |
| Free plan | ◑14 day trial | ✓100 items |
| Entry price | $99/mo per store or location | Free for 1 member and 100 items. Business from $30/mo (3 members, 1,000 items, 3 locations), add-ons to raise limits |
Competitor details reflect publicly listed pricing and features as of October 2026 and may have changed since.
Where each one wins
Neither tool is best at everything. Here is an honest split.
Choose Capsultory if…
- You have more than 3 people who need to scan and count
- You want sales from the till to update counts on their own
- You want supplier purchase orders, pick lists and shrinkage in one place
- You want your inventory kept on your own computer
Choose BoxHero if…
- You are a one person shop with under 100 items and want it free
- You want a native phone app from the app store
- You sell mostly online and want a very simple tracker
Capsultory vs BoxHero: what to know
Where BoxHero is stronger
It is quick to start, has a real free plan and a polished phone app. For a single person with a small catalogue it is hard to beat on price.
Where Capsultory is different
Capsultory is built for stores and IT teams that outgrow member and item caps: flat pricing per store with unlimited users, live POS sync, reorders sized by sales speed and a shrinkage dashboard.
Switching
Export your BoxHero items to Excel or CSV and import them into Capsultory. Columns are matched for you and duplicates are skipped.
An honest note
Capsultory is new. BoxHero has years of features and integrations behind it. Try both on your own data before you decide.
Common questions
Is Capsultory a good BoxHero alternative?
Yes, if your team has outgrown BoxHero member or item limits or you want POS sales to update stock. If you are one person with a small catalogue, BoxHero free plan may be enough.
How does pricing compare?
BoxHero Business starts at $30 a month for 3 members, 1,000 items and 3 locations, with add-ons to raise limits. Capsultory Retail is $99 USD per store per month, flat, with unlimited users, PCs and tills. Chains can start on the pilot plan instead: $499 every 3 months for up to 3 stores, setup included. Every plan starts with a 14 day free trial. Competitor pricing is from public pages and may have changed.
Can I move my data from BoxHero?
Yes. Export to Excel or CSV and import it into Capsultory during the 14 day free trial.
More comparisons
TRY IT ON YOUR OWN DATA
Fourteen days, no card.
Download the Windows app, import your list and see if it fits. Your inventory stays on your own computer the whole time.
Download the free trial →